Karm x Devalok: Modern HRMS Built for Progressive Workplaces

SUMMARY

WLBS partnered with Devalok to create Karm, a modern Human Resource Management System that reimagines how growing teams handle workforce operations. Delivered in 6 months, Karm combines intelligent automation with exceptional user experience to support Devalok's progressive work philosophy, from seamless employee onboarding to their innovative 122-day break framework.

The platform handles the complete employee lifecycle with a focus on autonomy and efficiency: self-service onboarding flows, flexible attendance tracking, and a leave management system that gives employees real control over their work-life balance. Built with modern web technologies and bank-grade security, Karm shows how thoughtful design and solid architecture can transform traditional HR operations into a competitive advantage.

CLIENT FEEDBACK

"WLBS delivered a solid HRMS solution that addresses our core operational needs. The platform is well-built, user-friendly, and provides a strong foundation for our HR operations."
Devalok Team

CHALLENGES

Data Sovereignty Compliance: Ensuring 100% Indian data residency with strategic cloud hosting in Mumbai, private cloud architecture preventing data from leaving Indian servers, and zero third-party sharing of sensitive employee information.

Complex Workflow Automation: Building intelligent onboarding and attendance systems that eliminate manual HR intervention while maintaining accuracy and compliance across diverse employee scenarios.

Unconventional Leave Management: Supporting Devalok's unique 122-day break framework with automated calculations, carry-forwards, pro-rated allocations, and real-time balance tracking, all while integrating with attendance and compensation systems.

Security & Document Management: Implementing bank-grade security for sensitive employee data including Aadhar, PAN, and financial details with comprehensive audit trails and role-based access controls.

OUR APPROACH

WLBS architected Karm using a modern, security-first tech stack designed for reliability and excellent user experience.

Core Technologies: Full-stack framework with server-side rendering for performance, strongly-typed language ensuring type safety across the application, modern ORM with robust relational database for data integrity, and utility-first CSS framework for responsive, beautiful interfaces.

Security Architecture: Cloud deployment in India region for complete data sovereignty, industry-standard OAuth authentication eliminating password vulnerabilities, encrypted storage for sensitive documents, and granular role-based access controls.

Experience Design: Lightweight animations providing intuitive feedback, progressive loading states improving perceived performance, smooth contextual transitions throughout the platform, and mobile-responsive layouts ensuring accessibility anywhere.

PRE-ONBOARDING: SEAMLESS FIRST CONTACT

Before an employee's first day, Karm's pre-onboarding flow captures everything HR needs without a single manual entry. The intelligent form, integrated directly into the HRMS, collects personal details, government IDs, and compliance documents in one smooth experience.

New hires complete verification at their own pace, while the system automatically validates data, flags issues, and prepares employee records. What traditionally took HR teams hours of back-and-forth emails now happens on its own, turning administrative overhead into a professional first impression that sets the tone for the entire employee journey.

ONBOARDING: DAY ONE, READY TO GO

Once hired, employees complete their onboarding entirely on their own. The flow guides them through payment detail submission, profile picture upload, and system familiarization, all without requiring HR assistance. Smart validation ensures accuracy while maintaining speed.

By the time an employee's first day arrives, their complete profile exists in the system with bank details verified, documents secured, and access permissions configured. This self-directed approach doesn't just save HR time—it empowers new hires with immediate autonomy, reinforcing Devalok's culture of trust and independence from day one.

ATTENDANCE TRACKING: INTELLIGENT & FLEXIBLE

Karm's attendance system goes beyond simple clock-in/clock-out mechanics. Employees log daily attendance with integrated break time management, while the platform intelligently tracks patterns, flags anomalies, and generates insights. Admins can review and approve attendance corrections through smooth workflows, with every change creating an audit trail.

The system integrates directly with the break framework and compensation calculations, ensuring payroll accuracy without manual reconciliation. Real-time dashboards give leadership visibility into workforce patterns, helping identify trends and optimize team productivity while respecting individual flexibility.

THE BREAK FRAMEWORK: REDEFINING TIME OFF

Traditional leave systems weren't built for progressive workplaces. Devalok's 122-day annual break framework gives employees complete autonomy over their schedules, and Karm makes it work without friction. The platform handles real-time balance calculations, automated deductions, smart carry-forwards, and pro-rated allocations for mid-year joiners.

Employees can even convert unused breaks to compensation. The technical achievement isn't just tracking numbers—it's building a system flexible enough to support unconventional work patterns while maintaining accuracy for compliance, generating reports, and providing instant visibility. This is what sets Karm apart: HR technology built around people, not policies.

RESULTS

Operational Efficiency: Eliminated manual data entry in hiring processes, reduced onboarding time from days to hours, automated attendance reconciliation, and simplified leave management workflows.
Employee Empowerment: Self-service onboarding without HR dependency, real-time visibility into break balances, mobile-responsive access from anywhere, and intuitive interfaces requiring minimal training.
Enterprise Security: Bank-grade protection for sensitive data, 100% regulatory compliance with Indian data residency, OAuth authentication eliminating password risks, and comprehensive audit trails for all operations.

KEY FEATURES DELIVERED

Employee Lifecycle Management

Self-service pre-onboarding with integrated document collection
Autonomous onboarding workflows with payment detail submission
Comprehensive profile management with role-based permissions
Secure document storage with audit trails

Intelligent Attendance System

Daily attendance tracking with break time management
Admin approval workflows for corrections
Pattern recognition and anomaly detection
Real-time dashboards and analytics

Revolutionary Break Management

122-day annual break framework support
Real-time balance tracking and calculations
Automated carry-forward and pro-rated allocations
Leave-to-compensation conversion engine
Smart notification system for approvals

Productivity Tools

Personal task management and organization
Progress tracking capabilities
Individual productivity insights

TECHNICAL IMPLEMENTATION

Architecture: Monolithic structure with clear separation of concerns, server-side rendering for optimal performance, type-safe API development with end-to-end typing, and component-based UI with reusable design patterns.

Infrastructure: In-memory data store for session management, cloud object storage for secure file handling, background job processing for automation, and email integration for notifications.

Security: OAuth-only authentication, encrypted document storage, role-based access controls, comprehensive audit logging, and 100% Indian data residency compliance.

BUSINESS VALUE CREATED

Karm transforms HR operations from administrative burden to strategic advantage. By automating the employee lifecycle from first contact through daily operations, Devalok's HR team can focus on culture and growth rather than paperwork. The platform's support for their progressive 122-day break framework isn't just a technical feature. It's what enables their unique workplace philosophy, helping attract and retain talent who value autonomy.

The self-service approach reduces HR workload while improving employee experience, creating a compound benefit that scales with team growth. With bank-grade security and full regulatory compliance built in, Devalok gets peace of mind alongside operational efficiency. Most importantly, Karm shows how modern technology should work: invisible when things run smoothly, powerful when complexity demands it, and always built around the humans it serves.